Information Needs by Position, Function and Role Essay

Information Needs by Position, Function and Role - Essay Example Certainly, having an appropriate organizational model in place is a precondition for long stint success (Pugh, 1990). This is because of its ability to identify and address the innumerable business and human realities of the corporation in question. An organization is a three layer system where at the bottom the organization’s material flows (activities of the first kind). Decision makers, managers of the organization are at the top. The middle layer receives information from the bottom, processes it and presents it to the decision makers. Decisions made in the top layer influence the bottom layer activities. For organization mangers to make qualitative decisions, they need to receive qualitative information on time (Pugh, 1990). This will result in the delivery of decisions to the bottom layer on time. Qualitative realization is attained if these information flow procedures are ensured by the middle layer. The two fundamental requirements of an organizational structure includ e division of labor into distinct tasks and coordination of that labor. This is such that the workers are able to accomplish the company’s goals. ... It may choose to cluster these utilities together under the department of marketing. Bigger establishments may organize so much of these undertakings that they isolate sales into a department different than the other functions (Pugh, 1990). Hence, qualitative information is required on the customer’s needs as well as the company’s performance in the market. The company should have information on how to establish market niche. The other information needed is the need for competitor intelligence. The company should be equipped with strategies to beat the competitor. Roles Once a corporation has proven how functions are convened, then functions must be allocated to the people who have the capability to perform them. Many establishments make roles to execute these functions. Companies should have information on ranks with job explanations that will assist employees to know the range, function and parameters of their roles. This will create a system of accountability and rel iability between all the people working in an organization (Pugh, 1990). In corporations big enough to have several people in a branch, roles aid in making sure that each person is taking care of central functions without replication or desertion of tasks. For instance, in a finance division, they might have a controller, accounts payroll person and an accounts collections person. All these people form part of a crew with an inclusive job to manage the firm's cash flows. However, every one of them has a set of duties that boost efficiency and ensure the assiduousness of the team. Information needs associated with organizational roles include information on training programs and motivation strategies for the employees. There is a need for